Driver licence checks made easier
FleetSight helps UK employers schedule, request and evidence driver licence checks for company and grey-fleet drivers. Start a 14-day free trial with GDPR-compliant data handling and no setup effort, or book a demo.
The risk
Keep licence compliance visible and evidenced
Employers need a consistent way to check driver eligibility, but licence records can change and manual processes are difficult to prove.
Licence status can change
A driver may receive an endorsement, restriction or expiry between routine reviews. If checks are not scheduled, changes can be missed until after a vehicle is already on the road.
Grey-fleet adds complexity
Employees using their own vehicles still create duty of care considerations for the business. Records often sit across emails, spreadsheets and inboxes, which makes consistency difficult.
Manual evidence is fragile
Paper forms, ad hoc screenshots and email confirmations are hard to track, verify and retrieve. When a manager needs proof of the process, the audit trail may not be complete.
How FleetSight solves it
Manage driver licence checks in one place
FleetSight gives fleet and transport managers a structured way to request checks, keep records and follow up before items are missed.
- Run checks on a schedule Set review dates and recurring reminders so driver licence checks do not rely on memory or spreadsheets.
- Give drivers a clear workflow Ask drivers to self-declare details and upload required documents through a simple digital process.
- Keep DVLA records together Store DVLA check dates, outcomes and supporting files against each driver record for easier review.
- Evidence your process Maintain an audit trail of requests, uploads, reminders and completed checks to support internal reviews and duty of care.
Everything included
What digital driver licence checks can do.
Licence check scheduling
Set one-off or recurring licence checks for drivers, with due dates that keep follow-up visible.
Driver self-declaration and upload
Let drivers submit declarations and upload supporting documents without sending files through multiple inboxes.
DVLA check records
Record DVLA check details, dates and outcomes in a central driver profile.
Reminders and audit trail
Send reminders before checks are overdue and keep a time-stamped record of activity.
Frequently asked questions
Driver licence checks: explained.
How often should employers run driver licence checks?
Check frequency should reflect your driver policy, vehicle use, risk profile and any legal advice you take. FleetSight lets you schedule recurring checks and reminders so the agreed process is applied consistently.
Can FleetSight manage grey-fleet drivers as well as company drivers?
Yes, FleetSight can be used for both company vehicle drivers and grey-fleet drivers where your policy requires licence checks. You can collect driver self-declarations, uploads and check records in one place.
What evidence will we have for an audit or internal review?
FleetSight keeps records of check requests, driver uploads, reminders, DVLA check details and completed actions. This helps you demonstrate that a process was followed, but it does not replace legal advice or your own compliance decisions.
Can we try FleetSight before committing?
Yes, you can start a 14-day free trial with no setup effort. You can test licence check scheduling, driver uploads, reminders and audit trail features before deciding whether to continue or book a demo.